Create Lotus Notes hotkey/shortcut key for “reply to all with history”

3
votes

Because I like to make common actions quick to access, I'd like to define a hotkey, e.g. Alt+L to do "reply to all with history", to act on the selected email. I'm using Lotus Notes 8.5 under Windows. Currently I have to either click the Reply button and then click "Reply to All with History Only" or I have to press Alt+3 then cursor down several times and press enter. Actually, Alt+3 doesn't always work because if the email is opened in its own window then you have to use Alt+2.

I've pursued several solutions:
o I've looked for consistent hotkeys within Lotus Notes, but no luck. The shortcut key support in Lotus Notes is not very good, and you can't define custom shortcut keys.

o I've tried using AutoHotkey to send keystrokes to Lotus. You can do a reply by typing Alt+A to get to the Actions menu. Unfortunately, the accelerator keys underneath the Actions menu change whether you are in the email list or if the email is in its own window. Also, the Actions menu doesn't always drop down quickly, so timing the sent keystrokes is problematic.

o I've tried writing LotusScript Agents to do a reply all. I've learned there is a Shared Action named "Reply to All\Reply to All with History Only". I don't think there is a way to have an Agent call an existing Shared Action, so I guess I can just clone the Shared Action code into my Agent. That still leaves the problem of invoking the Agent via a hotkey.

o I haven't tried it yet, but I think the solution will be to create an Agent that can perform a reply all. Create a VBS script to use the Lotus Notes OLE/COM interface to invoke the agent then have AutoHotkey call the VBS file when a hotkey is pressed. FYI: AutoHotkey doesn't support COM directly. However AutoIt and I believe AutoHotkey_L do support both COM and hotkeys so I could use one of those languages.

I'm open to any suggestions, but I want a solution that is reliable. As mentioned, my current AutoHotkey solution fails sometimes because the Lotus GUI is not a very standard Windows GUI. As I understand it, the Lotus GUI is a Java/Eclipse application. I believe Lotus supports Eclipse plugins, so maybe that is an option.

6
lotus-notesautohotkeylotusscriptlotus-formula
I'm biased towards AutoIt, but still automation of the window is definitely something worth pursuing. You said that with AutoHotkey you ran into timing issues, you can use a lot of ways to completely fix timing issues. However, if you have a COM interface available and it can do what you want: Then that's probably the most reliable way to go. – Jos van Egmond

6 Answers

1
votes

You might be able to make your life easier with a custom smarticon (toolbar button). I don't have 8.5 to test this on, but it works on Notes 6.

Go into the design view of the mail database, and open up the memo form. Then look for the action button you are trying to duplicate. Copy all the formula code (probably just a few lines). Then create a new toolbar button by right-clicking on a toolbar and choosing Toolbar properties. Paste the formula into the button and save.

This still doesn't get you the shortcut key trigger you're looking for, but perhaps in 8.5 you can assign a hotkey to a toolbar icon? If not, you could create an AutoHotKey script, triggered by a hotkey you choose, that simulates clicking the smarticon button using references relative to the current window. I think it would be consistent provided the toolbar is always in the same place.

4
votes

I started with:

#IfWinActive Mail - Inbox - IBM Lotus Notes
  !l:: Send {Alt}ayr
  !r:: Send {Alt}ape
return

But have also included:

#IfWinActive ahk_class SWT_Window0
  !l:: Send {Alt}ayr
  !r:: Send {Alt}ape
  !1::
  !S:: Send !1
return

The above is to facilitate usage of the shortcuts even in mails with its own window... where the title text is diff. Hope it helps!

2
votes

Here are the AutoHotkey shortcuts that I created, which are similar to those mentioned above. I used the hotkeys that I remember from outlook as a basis for them: 

IfWinActive, IBM Lotus Notes
{

  #IfWinActive New Message
  {
    ^Enter::
    SendInput, !1
    return
  }

  #IfWinActive, Inbox
  {
    ^r::
    SendInput, !C+E
    return

    ^+r::
    SendInput, !A+Y+R
    return
  }
}

I'm using Notes 8.5, btw.

1
votes

Using the helpful "Alt a-y-r" approach above, I just wrote a tiny little AutoHotkey script to map alt+r and alt+l to the common usages:

#IfWinActive Mail - Inbox - IBM Lotus Notes
  !l:: Send {Alt}ayr
  !r:: Send {Alt}ape
return

Basic, but it works for 90% of my uses. I'm going to create hotkeys for everything using this method.

0
votes

The obvious way is to press "ALT-A-Y-R" (reply to all with history) or "ALT-A-Y-E" (reply to all with history + attachments).

Pressing ALT-A will show you the hotkeys for each menu option on the Action menu. Might be different character if you are not using the English version.

0
votes

I found myself here adapting from Outlook's Ctrl+R and Ctrl+Shift+R to reply or reply to all and looking for a way to reply to an email with a sensible number of key presses.

I found that by clicking File > Preferences, there is an option called:

Enable alternate keyboard shortcuts (for example Ctrl+R=Reply)

That solved most of my issue. Using Notes 9.