I got to the point where I run an outlook macro with rules and alerts.
The macro searches the inbox for a mail from mail address, when it finds it, it moves it to a sub folder, then extracts only the Number from the mail body, open an Excel, paste the number and mail date into the Excel on the next free row, updates the Excel, saves it and closes it.
last it moves the mail to the DONE directory and mark it as read.
In the Excel there is a pivot table that creates a graph (Chart 3).
Now I want to send that graph from the excel to mail recipients, I found many ways to mail the graph from Excel but not from outlook macro.
here is what I have so far:
Sub MoveItems(Item As Outlook.MailItem)
'****************************************************************************
'* Find mail from sender and move them from the inbox to the rquests folder *
'****************************************************************************
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.Folder
Dim myDestFolder As Outlook.Folder
Dim myItems As Outlook.Items
Dim myItem As Object
Set myNameSpace = Application.GetNamespace("MAPI")
Set myInbox = myNameSpace.GetDefaultFolder(olFolderInbox)
Set myItems = myInbox.Items
Set myDestFolder = myInbox.Folders("Rquests")
Set myItem = myItems.Find("[SenderEmailAddress] = '[email protected]'")
While TypeName(myItem) <> "Nothing"
If myItem.UnRead = True Then
myItem.Move myDestFolder
Set myItem = myItems.FindNext
End If
Wend
'*********************************************************
'* run the Process that extruct the number from the mail *
'*********************************************************
ProcessRequests
End Sub
---------------------------------------------------------------------------
Sub MoveItems2()
'*******************************************************************
'* Move the processed mail from the rquests to the RQ_Done folder *
'*******************************************************************
Dim myNameSpace As Outlook.NameSpace
Dim mySourceFolder As Outlook.Folder
Dim myDestFolder As Outlook.Folder
Dim myItems As Outlook.Items
Dim myItem As Object
Set myNameSpace = Application.GetNamespace("MAPI")
Set mySourceFolder = myNameSpace.GetDefaultFolder(olFolderInbox).Folders("Rquests")
Set myItems = mySourceFolder.Items
Set myDestFolder = mySourceFolder.Folders("RQ_Done")
Set myItem = myItems.Find("[SenderEmailAddress] = '[email protected]'")
While TypeName(myItem) <> "Nothing"
myItem.UnRead = False
myItem.Move myDestFolder
Set myItem = myItems.FindNext
Wend
End Sub
---------------------------------------------------------------------------
Sub ProcessRequests()
On Error Resume Next
Set myOlApp = Outlook.Application
Set myNameSpace = myOlApp.GetNamespace("mapi")
Dim msgtext As String
Dim TimeStamp As Date
'set the outlook folder to look at
Set myfolder = myNameSpace.GetDefaultFolder(olFolderInbox).Folders("Rquests")
'set excel parameters
Dim xlApp As Object
Dim xlWkb As Object
Dim xlSheet As Object
Dim rCount As Long
Set xlApp = CreateObject("excel.application.12")
xlApp.Visible = True
'Open existing excel
Set xlWkb = xlApp.Workbooks.Open("C:\pathtofile\QTYperday.xlsm")
Set xlSheet = xlWkb.Sheets("Data")
xlApp.Worksheets("Data").Activate
'Find the next empty line of the worksheet
rCount = xlSheet.Range("A" & xlSheet.Rows.Count).End(-4162).Row
rCount = rCount + 1
'Search all mail items in current mail directory
For i = 1 To myfolder.Items.Count
Set myItem = myfolder.Items(i)
sender = myItem.SenderEmailAddress
If sender = "[email protected]" Then
msgtext = myItem.Body
TimeStamp = myItem.SentOn
'send the body of the mail message to the Function "onlyDigits" that will extract the numbers from it
Dim myStr As String
myStr = onlyDigits(msgtext)
If myStr = "" Then
myStr = "0"
End If
'get the date from date time
mailDateY = DatePart("yyyy", TimeStamp) ' get Year
MailDateM = DatePart("m", TimeStamp) ' get Month
MailDateD = DatePart("d", TimeStamp) ' get Day
MailDateW = DatePart("w", TimeStamp) ' Get day of the week
MailDate = (mailDateY & "/" & MailDateM & "/" & MailDateD) ' Combine it to be a date again
'set the day of the week
If MailDateW = 1 Then
MailDateW = "Sun"
ElseIf MailDateW = 2 Then
MailDateW = "Mon"
ElseIf MailDateW = 3 Then
MailDateW = "Tue"
ElseIf MailDateW = 4 Then
MailDateW = "Wed"
ElseIf MailDateW = 5 Then
MailDateW = "Thu"
End If
MailDay = MailDateW
'write to excel
xlSheet.Range("A" & rCount).value = myStr
xlSheet.Range("B" & rCount).value = MailDate
xlSheet.Range("C" & rCount).value = MailDateW
Else
End If
Next
xlApp.Worksheets("Sheet2").Activate
'Rerash and Save the excel
xlWkb.RefreshAll
xlWkb.Save
'************************
'mail the chart to list *
'************************
'Here I need the code to get the graph from excel and paste it to the email
'as an excel object or picture, It does not matter
'next is sending the mail with the graph (as attachement?)
Dim objMail As Outlook.MailItem
Set objMail = Application.CreateItem(olMailItem)
With objMail
.To = "[email protected]"
.CC = ""
.BCC = ""
.Subject = "Subject Line"
.Body = "Body of mail"
.Attachments.Add 'What, how?
.Send
End With
xlWkb.Close 1
xlApp.Quit
' Mark processed mail as Read and move it to RQ_done folder
MoveItems2
End Sub
---------------------------------------------------------------------------
Function onlyDigits(s As String) As String
'************************************
'* extruct the number from the mail *
'************************************
Dim retval As String ' This is the return string. '
Dim i As Integer ' Counter for character position. '
' Initialise return string to empty '
retval = ""
' For every character in input string, copy digits to '
' return string. '
For i = 1 To Len(s)
If Mid(s, i, 1) >= "0" And Mid(s, i, 1) <= "9" Then
retval = retval + Mid(s, i, 1)
If retval = "" Then
retval = "0"
End If
End If
Next
' Then return the return string. '
onlyDigits = retval
End Function
I have this piece of code that runs on the Excel, it saves the chart as gif file attach it and send it, is there a way to covert it to work from outlook?
Sub SaveSend_Embedded_Chart()
'Working in 2000-2016
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
Dim OutApp As Object
Dim OutMail As Object
Dim Fname As String
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
'File path/name of the gif file
Fname = Environ$("temp") & "\My_Sales1.gif"
'Save Chart named "Chart 1" as gif file
'If you hold down the CTRL key when you select the chart
'in 2000-2013 you see the name in the Name box(formula bar)
ActiveWorkbook.Worksheets("Sheet2").ChartObjects("Chart 3").Chart.Export _
Filename:=Fname, FilterName:="GIF"
On Error Resume Next
With OutMail
.To = "[email protected]"
.CC = ""
.BCC = ""
.Subject = "This is the Subject line"
.Body = "Hi there"
.Attachments.Add Fname
.Send 'or use .Display
End With
On Error GoTo 0
'Delete the gif file
Kill Fname
Set OutMail = Nothing
Set OutApp = Nothing
End Sub
PathandFileName– 0m3r