Excel VBA to Export Selected Sheets to PDF

20
votes

I'm using the following code to export selected sheets from Excel 2010 to a single pdf file...

ThisWorkbook.Sheets(Array("Sheet1", "Sheet2", "Sheet3")).Select

ActiveSheet.ExportAsFixedFormat _
        Type:=xlTypePDF, _
        Filename:="C:\temp.pdf", _
        Quality:=xlQualityStandard, _
        IncludeDocProperties:=True, _
        IgnorePrintAreas:=False, _
        OpenAfterPublish:=True

My problem is that it only exports the first sheet. Any ideas?

3
excelvbapdfexport

3 Answers

30
votes

Once you have Selected a group of sheets, you can use Selection

Consider:

Sub luxation()
    ThisWorkbook.Sheets(Array("Sheet1", "Sheet2", "Sheet3")).Select
    Selection.ExportAsFixedFormat _
        Type:=xlTypePDF, _
        Filename:="C:\TestFolder\temp.pdf", _
        Quality:=xlQualityStandard, _
        IncludeDocProperties:=True, _
        IgnorePrintAreas:=False, _
        OpenAfterPublish:=True
End Sub

EDIT#1:

Further testing has reveled that this technique depends on the group of cells selected on each worksheet. To get a comprehensive output, use something like:

Sub Macro1()

   Sheets("Sheet1").Activate
   ActiveSheet.UsedRange.Select
   Sheets("Sheet2").Activate
   ActiveSheet.UsedRange.Select
   Sheets("Sheet3").Activate
   ActiveSheet.UsedRange.Select

   ThisWorkbook.Sheets(Array("Sheet1", "Sheet2", "Sheet3")).Select
   Selection.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
      "C:\Users\James\Desktop\pdfmaker.pdf", Quality:=xlQualityStandard, _
      IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:= _
      True
End Sub
8
votes

I'm pretty mixed up on this. I am also running Excel 2010. I tried saving two sheets as a single PDF using:

    ThisWorkbook.Sheets(Array(1,2)).Select
    **Selection**.ExportAsFixedFormat xlTypePDF, FileName & ".pdf", , , False

but I got nothing but blank pages. It saved both sheets, but nothing on them. It wasn't until I used:

    ThisWorkbook.Sheets(Array(1,2)).Select
    **ActiveSheet**.ExportAsFixedFormat xlTypePDF, FileName & ".pdf", , , False

that I got a single PDF file with both sheets.

I tried manually saving these two pages using Selection in the Options dialog to save the two sheets I had selected, but got blank pages. When I tried the Active Sheet(s) option, I got what I wanted. When I recorded this as a macro, Excel used ActiveSheet when it successfully published the PDF. What gives?

4
votes

this is what i came up with as i was having issues with @asp8811 answer(maybe my own difficulties)

' this will do the put the first 2 sheets in a pdf ' Note each ws should be controlled with page breaks for printing which is a bit fiddly ' this will explicitly put the pdf in the current dir

Sub luxation2()
    Dim Filename As String
    Filename = "temp201"



Dim shtAry()
ReDim shtAry(1) ' this is an array of length 2
For i = 1 To 2
shtAry(i - 1) = Sheets(i).Name
Debug.Print Sheets(i).Name
Next i
Sheets(shtAry).Select
Debug.Print ThisWorkbook.Path & "\"


    ActiveSheet.ExportAsFixedFormat xlTypePDF, ThisWorkbook.Path & "/" & Filename & ".pdf", , , False

End Sub