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I'm trying to create a register, in a way, so that users (who initially have read permissions) on a SharePoint site, can add themselves to a group which has contribute permissions to a document library. This is something similar to what Moodle can do, where users can enrol themselves on a course.

My thinking is that I'd setup a list that allows all users to have contribute permissions. A user would then add a very basic list item which would start a workflow. The workflow would add the said user to a group that already has contribute permissions to a document library.

If it helps, here's the reason: We have a lot of students accessing our SharePoint site (well over 2000), and all students are under a general AD group. To use the SharePoint Learning Kit (and therefore make use of SCORM content), there has to be a SharePoint group with specific rights, and that group should, ideally, contain individual users rather than AD groups (depending on the size of the AD group). Unfortunately, there isn't a way to get our learner record system to expose a field which SharePoint could 'see' which is why all students are under a general AD group. Because there are so many students (some with similar names), it would be a hard task to get lecturers to filter through each student to add them manually to the SLK group that's needed. Which is where this idea comes in. A student could enrol themselves into the SLK group and get access to the SLK material.

And breathe.

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1 Answers

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There are a lot of possible ways to do this. For example you can create custom timer job which will run every 15 minutes and synchronize sharepoint group with list you mentioned. If you want to stick to workflow way you can create custom workflow action which will add user to sharepoint group and then create workflow which uses this activity using sharepoint designer.