sharepoint document visiblity based on user contribution to library

1
votes

We have a doc library, Requirement is that only the user who has contributed to the document should be able to see the document and other user who has access to the library should not see that.

Can you please help me to achieve this.

Update: I talked to my TL he said, we need multiple Views on the Doc Library. Any one with new Ideas?

2
sharepointmoss
I think you cannot fully automate this process because you'll need some function to authorize other users on a document. Cause if now one can see a document unless he has contributed then he cannot see the document and therefore can never contribute to it. So the owner/creator of the document needs an option to authorize other users. - Flo
Flo thats a nice one! you are absolutely right. I'll discuss this with my lead. Thanks! - Pradeep007

2 Answers

1
votes

Adding a view is not really good practice. If one want's to gain access to the data he can do so by working with the lists web service. the solution is much simpler then it seems. 1. you need to install this: http://spdactivities.codeplex.com/. This add-on will add you work flow activities to the SP Designer. 2. create a workflow doing what you described. It will take you no more then 10 minutes.

That's it :)

3
votes
  • Add a custom view to the document library that only displays the items if the current user == creator of the document.
  • Set this view as the default view.
  • Prohibit users from changing the view.

If you are after a true permission based solution, you could develop a event handler for the adding item handler that sets the permission on the newly created item. (By breaking parent inheritance also) Set only permissions (owner) for the user that created the item.

EDIT: Just re-read your question. I didn't understand correctly. I missed the "contribution" part. Anyway, I will let my answer be here.