(Note: See below for solution.)
I have been trying to retrieve the page numbers from pages that various headings reside on in a word document using VBA. My current code returns either 2 or 3, and not the correctly associated page numbers, depending on where and how I use it in my main Sub.
astrHeadings = docSource.GetCrossReferenceItems(wdRefTypeHeading)
For Each hds In astrHeadings
docSource.Activate
With Selection.Find
.Text = Trim$(hds)
.Forward = True
MsgBox hds & ":" & Selection.Information(wdActiveEndPageNumber), vbOKOnly
End With
Selection.Find.Execute
Next
docSource is a test document I have set up with 10 headings over 3 pages. I have the headings retrieved from the getCrossReferenceItems method in use later in my code.
What I am attempting is to loop through the results from the getCrossReferenceItems method and use each them in a Find object on docSource and from this ascertain what page the result is on. The page numbers will then be used in a string later in my code. This string plus page number will be added to another document which is created at the beginning of my main sub, everything else works a treat but this code segment.
Ideally what I need this segment to do is fill a second array with the associated page numbers from each Find result.
Problems Solved
Thanks Kevin you have been a great help here, I now have exactly what I need from the output of this Sub.
docSource is a test document I have set up with 10 headings over 3 pages. docOutline is a new document which will act as a Table of Contents document.
I have had to use this Sub over Word's built-in TOC features because:
I have multiple documents to include, I could use the
RDfield to include these butI have another
Subwhich generates custom decimal page numbering in each document 0.0.0 (chapter.section.page representative) that, for the whole document package to make sense, need to be included in the TOC as page numbers. There probably is another way of doing this but I came up blank with Word's built-in features.
This will become a Function to be included in my page numbering Sub. I am currently 3/4 of the way to completing this little project, the last quarter should be straightforward.
Revised and cleaned final Code
Public Sub CreateOutline()
' from http://stackoverflow.com/questions/274814/getting-the-headings-from-a-word-document
Dim docOutline As Word.Document
Dim docSource As Word.Document
Dim rng As Word.Range
Dim strFootNum() As Integer
Dim astrHeadings As Variant
Dim strText As String
Dim intLevel As Integer
Dim intItem As Integer
Dim minLevel As Integer
Dim tabStops As Variant
Set docSource = ActiveDocument
Set docOutline = Documents.Add
minLevel = 5 'levels above this value won't be copied.
' Content returns only the
' main body of the document, not
' the headers and footer.
Set rng = docOutline.Content
astrHeadings = docSource.GetCrossReferenceItems(wdRefTypeHeading)
docSource.Select
ReDim strFootNum(0 To UBound(astrHeadings))
For i = 1 To UBound(astrHeadings)
With Selection.Find
.Text = Trim(astrHeadings(i))
.Wrap = wdFindContinue
End With
If Selection.Find.Execute = True Then
strFootNum(i) = Selection.Information(wdActiveEndPageNumber)
Else
MsgBox "No selection found", vbOKOnly
End If
Selection.Move
Next
docOutline.Select
With Selection.Paragraphs.tabStops
'.Add Position:=InchesToPoints(2), Alignment:=wdAlignTabLeft
.Add Position:=InchesToPoints(6), Alignment:=wdAlignTabRight, Leader:=wdTabLeaderDots
End With
For intItem = LBound(astrHeadings) To UBound(astrHeadings)
' Get the text and the level.
' strText = Trim$(astrHeadings(intItem))
intLevel = GetLevel(CStr(astrHeadings(intItem)))
' Test which heading is selected and indent accordingly
If intLevel <= minLevel Then
If intLevel = "1" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & "1" & "." & "2" & "." & strFootNum(intItem) & vbCr
End If
If intLevel = "2" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & "1" & "." & "2" & "." & strFootNum(intItem) & vbCr
End If
If intLevel = "3" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & "1" & "." & "2" & "." & strFootNum(intItem) & vbCr
End If
If intLevel = "4" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & "1" & "." & "2" & "." & strFootNum(intItem) & vbCr
End If
If intLevel = "5" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & "1" & "." & "2" & "." & strFootNum(intItem) & vbCr
End If
' Add the text to the document.
rng.InsertAfter strText & vbLf
docOutline.SelectAllEditableRanges
' tab stop to set at 15.24 cm
'With Selection.Paragraphs.tabStops
' .Add Position:=InchesToPoints(6), _
' Leader:=wdTabLeaderDots, Alignment:=wdAlignTabRight
' .Add Position:=InchesToPoints(2), Alignment:=wdAlignTabCenter
'End With
rng.Collapse wdCollapseEnd
End If
Next intItem
End Sub
Private Function GetLevel(strItem As String) As Integer
' from http://stackoverflow.com/questions/274814/getting-the-headings-from-a-word-document
' Return the heading level of a header from the
' array returned by Word.
' The number of leading spaces indicates the
' outline level (2 spaces per level: H1 has
' 0 spaces, H2 has 2 spaces, H3 has 4 spaces.
Dim strTemp As String
Dim strOriginal As String
Dim intDiff As Integer
' Get rid of all trailing spaces.
strOriginal = RTrim$(strItem)
' Trim leading spaces, and then compare with
' the original.
strTemp = LTrim$(strOriginal)
' Subtract to find the number of
' leading spaces in the original string.
intDiff = Len(strOriginal) - Len(strTemp)
GetLevel = (intDiff / 2) + 1
End Function
This code is now producing (What it should be according to my headings specification found in test-doc.docx):
This is heading one 1.2.1
This is heading two 1.2.1
This is heading two.one 1.2.1
This is heading two.three 1.2.1
This is heading one.two 1.2.2
This is heading three 1.2.2
This is heading four 1.2.2
This is heading five 1.2.2
This is heading five.one 1.2.3
This is heading five.two 1.2.3
In Addition to this I have solved the ActiveDocument switching issue by using docSource.select and docOutline.Select statements instead of using.Active.
Thanks again Kevin, greatly appreciated :-)
Phil
